Expense Claims

To be reimbursed for an expense that you have incurred for Bridge Community Church an expense claim form must be completed. Please follow the instructions below.

1. Download the expense claim form (xls or pdf file) 
2. Fill in your name & the date at the top of the form
3. For each expense you are claiming for fill in the following information ...
   • Date you incurred the expense
   • Who the payment was made to
   • Description of the expense (e.g. tea & coffee)
   • Purpose of the expense (e.g. for sunday morning refreshments)
   • Total amount of the expense
   • Indicate whether you have a valid receipt for the expense
4. Ignore the SAGE code column & the red boxes at the bottom of the form
5. Staple all relevant receipts to the corner of the form
6. Sign the form
7. Give your completed expense claim form to Naomi Pocock

Notes

• Authorisation must normally be obtained in advance from Chris Rowell before any expenditure on behalf of Bridge Community Church is made (i.e. expenditure that you expect to be reimbursed for)
• Please aim to submit your claim not later than 2 weeks after the end of the month during which expense was incurred.
• Valid receipts must accompany any expense form. If a valid receipt is not submitted, reimbursement will be at the discretion of the Trustees.
• A debit / credit card voucher is not valid receipt.
• A valid till receipt should clearly show the date of payment, amount of payment, what the payment was for and who the payment was made to.
• We will aim to reimburse expenses by cheque within 2 weeks of an expense claim form being submitted.